How to Submit Your Transcription
Download our sample Excel spreadsheet and use it as a template to create your own transcription.
- Attach your transcription to an e-mail, and send it to: steve@cleardigitalmedia.com
- Please also include the following information:
- The official name of the cemetery
- The location of the Cemetery (town, county, state, country, GPS coordinates, etc.)
- Street address of the cemetery (or driving directions from a well known starting point)
- The date the transcription was compiled
- How the information was compiled (tombstone inscriptions, sexton records, previous transcriptions)
- Whether the file contains all the known or visible burials, or if it contains a partial list of burials
- The names of the people who compiled the transcription
- Optional information (that would be great to get)
- History of the cemetery
- Ownership of the cemetery
- Alternate or previous names of the cemetery
- Whom persons can contact to get additional information about the cemetery or its interred
- Condition of the cemetery
- Photographs of the cemetery landscape (not individual tombstones)
- Please include any details about yourself you may want to share, including your website, social media accounts, qualifications, genealogy interests, etc.
- Please read our Terms of Use, as it constitutes your agreement in regards to submitting transcriptions.
If you do not have Excel, you can use Google Sheets, or other spreadsheet software to create your transcription.
Types of Transcriptions we Publish
Interment.net publishes cemetery transcriptions compiled from the following sources:
- Tombstone inscriptions, grave markers
- Sexton records, or other records on file with the cemetery office
- Older, historical cemetery transcriptions
- Transcriptions compiled from obituaries, newspapers, and other sources
Spreadsheet Formatting
Use the following illustration as a template:
Capitalization: Please use standard capitalization practice. That is, names should be capitalized, months (Jan, Feb) should be capitalized. Please do not use all caps, or all lower case.
Surname: The surname should be that which is listed on the grave marker. If you know the person's maiden name, we suggest tacking it at the end of the Given Name in parentheses. For example: Mary Rose (Carter). If the surname is unknown or unreadable, enter it as "??".
Given Name: The Given Name should be entered as it is listed on the grave marker or in the sexton records (cemetery's official records). If you know that this person has a nickname or other name, make mention of in the Notes column. If a Given Name is unreadable or unknown enter it as "??"
Birth Year: Enter the full year of birth "1945". Do not enter non-numeric characters. This information does not display in the transcription, but is used for sorting and searching the records.
Death Year: Enter the full year of death "2002". Do not enter non-numeric characters. This information does not display in the transcription, but is used for sorting and searching the records.
Transcription: Enter the transcription, tombstone inscription, sexton records, or other information. Include your notes, quotation from the grave marker, or other information that you think is valuable. Enter the dates that appear on grave marker, sexton records, or other sources. Also include plot information if available.
Important Points To Remember:
- Enter each record on one continuous line. If the line gets very long, DO NOT break the line by pressing the <ENTER> key.
- Please make sure line has a surname, or "??" to denote the absence of a surname.
- Use commas in the Transcription column to separate data elements, not tabs.
- The epitaph should be enclosed in quotation marks.
- Use labels to identify the dates and age. ("b." = birth, "d." death, "bur." = buried, "m." = married, "sec." = section, "plot" = plot, "mark." = marker)
- If this is a double grave (two or more persons in the same grave), use the "s/w" label to indicate the spouse or other relationship.